Optimize Your Asana Workflow by Mastering “My Tasks”

Mastering the My Tasks feature in Asana is crucial to optimize your Asana workflow.

In this article, we will delve into the significance of My Tasks and explore recent updates that have improved its functionality. 

Understanding the My Tasks Update

Previously, the My Tasks view in Asana had predefined sections like “recently assigned,” “today,” “upcoming,” and “later.” 

However, with the latest update, these sections no longer automatically shifted based on due dates. 

Users now need to manually recreate this behavior to maintain a seamless workflow. 

It’s essential to grasp these changes and learn how to implement the original behavior for optimal task management.

Crafting Your Personal Task Management System

In addition to leveraging the pre-defined sections, creating a customized system tailored to your preferences and requirements is highly beneficial. 

We’ll share an example of a personalized setup, incorporating sections like:

• top priority,
• important,
• secondary, and
• later.

Each designated with specific emojis for enhanced visual organization.

The “top priority” section holds tasks of utmost importance, while the “important” section accommodates tasks that require attention but can be deferred if necessary. 

The “secondary” section includes all remaining tasks that don’t fit into the previous categories.

Finally, the “later” section contains tasks with future due dates, ensuring they resurface automatically when needed.

Recreating Automatic Behavior

To regain the functionality of tasks automatically moving between sections based on due dates, we recommend creating a rule using Asana’s customization options. 

By accessing the customized menu and selecting the “Due date is approaching” rule, you can specify criteria such as “task is due today” and choose the desired destination section, such as “recently assigned.” 

This rule ensures a seamless transition of tasks between sections, simulating the original behavior.

Utilizing Snooze Sections

We introduce a new concept called “snooze sections” as an additional organizational tool. By creating specific sections like “snooze for three days” or “snooze for ten days,” you can temporarily move tasks you wish to defer to a later date.

Accompanying these sections are rules that automatically shift tasks to the “later” section and assign a due date based on the desired snooze period. 

This feature proves particularly useful when tasks need rescheduling without cluttering the immediate workflow.