Get the most out of Asana as a manager

Get the most out of Asana as a manager

In this article, we’ll explore five actionable tips to help managers get the most out of Asana and optimize their management experience.

Effective task management is essential for managers to stay on top of their responsibilities and drive team success.

However, navigating this sea of tasks and discussions can quickly become overwhelming, leading to decreased productivity and increased stress.

Let us help you get the most out of Asana:

1️⃣ Prioritize your focus:

That seems obvious, but Asana will naturally amplify the amount of things to read.

You were maybe able to read all the emails chains of the company, but with Asana tasks are flying around like crazy.

Processes that were known by the teams are being discussed, steps that were quietly done by team members now appear as tasks… you can’t follow everything, you need to make choices.

2️⃣ Create custom reports:

Asana has a powerful search engine and the result of a search can be saved as a report. Then reports show up in your sidenav.

For example, you could have a report for any urgent task that had an approaching due date.

Or another one for tasks specifically assigned to someone that has a tendency to drop the ball.

Build a strong suite of reports and you’ll never have to navigate through projects anymore.

3️⃣ Use existing reports:

They are in the sidenav as well, they include:

« Tasks I’ve assigned to others »

… and that is a great way of following up on things.

4️⃣ Implement follow up tasks:

When you see a task notification in your inbox, you can very quickly create a follow up task.

That way you don’t have to remember to check the task, and you safely remove yourself from the collaborators.

Just push the follow up task to a few days out and check the task when that date comes.

5️⃣ Trust Your Team and Delegate Responsibly:

Leave conversations and ask to be brought in when needed. 

Remove yourself from the collaborators as soon as you answer a question.

Tell them to bring you back in with a mention whenever they need.


Mastering Asana as a manager requires a strategic approach to task management and collaboration.

By implementing the tips outlined in this article, managers can prioritize tasks effectively, and empower their teams to succeed.

With a proactive mindset and a commitment to continuous improvement, managers can unlock the full potential of Asana.

Hope that helps!

Unlock the full potential of your Asana licenses with the help of iDO. Enjoy all our additional benefits: unlimited support, expert content, live Q&A sessions, and much more. Click here to learn more about it!

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