Multiple ways to integrate Asana and Notion

Here’s how to integrate Asana and Notion, and for those who don’t know: Notion is a freemium productivity and note-taking web application developed by Notion Labs Inc.

It offers a range of organizational tools such as note-taking, knowledge base, to-do lists, and more. In short, it has some similarities to Asana, and it is sometimes used in combination with Asana. 

For users of both apps, integrating Asana and Notion opens up a whole new world of ways to collaborate.

Integration features include link previews, importing data, synchronized databases and advanced workflow.

Remark: it is important to note that as a third-party developer, Notion is solely responsible for this integration. Asana does not warrant or endorse its functionality.

Asana and Notion Use Cases

1. Creating Notion Pages from Asana Actions:

On the Asana side, rules allow users to trigger Notion pages to be created based on specific events, such as: tasks added, approved, assigned, moved to section, or set to completion.

2. Overview of Asana Links in Notion:

From the Notion side, users can view Asana links within their Notion workspace. When you paste an Asana link in a Notion doc for the first time, you’ll see a button that says “Connect to Asana”.

Users will be redirected to authenticate their Asana account, and once authenticated, the content of the Asana link will appear directly in the Notion document. 

Subsequent Asana links can be pasted in for seamless display and access from within the Notion workspace.

The connection between Asana and Notion can be managed from the “Settings & Members” menu under “My Connected Apps” in Notion.

3. Integration of Asana Project Information into Notion Tables:

Notion allows users to integrate Asana project information, specifically the task list, into Notion spreadsheets.

Users can copy the link to an Asana project or task and paste it into Notion using the “Paste as Database” option.

An empty database with a predefined list of properties will be generated, which can be viewed in a table format within Notion.

All Asana properties are automatically added to the Notion table, including task details such as descriptions and fields.

However, it’s important to note that comments are not included in this integration.

Table View

Timeline View

Syncs are continuous but only go one direction, meaning that data changes will need to happen on the original platform in order for updates to appear in Notion.

Import from Asana to Notion

Importing from Asana allows you to move your organization’s teams, projects, and tasks in Asana into Notion.

Any member on any plan tier can take advantage of the Asana importer.

This is different from the synced database use case that we talked about in #3.

Importing is preferable if you plan on primarily using Notion in your work.

⚠ The data will be duplicated into Notion, but not synchronized.

To import from Asana, follow these steps:

• Click Import at the bottom of the Notion sidebar and select Asana.
• Sign into Asana and select an Asana workspace.
• Select which Asana team you’d like to import and which Notion teamspace you’d like to import to.
• Select which projects and tasks you’d like to import.

All project and task fields (like due date, assignee, attachments, etc) will be migrated over.

The importer will not pull over anything that lives within the project (like project briefs or a project summary document).

• Asana → Notion:
• Projects → Projects
• Tasks → Tasks
• Teams → Teamspaces
• Organization/Workspace → Workspace

Prerequisites to integrate Asana and Notion

Users need an active account for both Asana and Notion. Additionally, Asana Premium+ is required to access integrations.

Known Limits

Some users have reported issues with accessing Asana tasks and projects via the “Import” search tool in Notion.

Also, it seems that the sync may be buggy, particularly for projects with a large number of tasks. 

FAQs

How long does it take for the Asana Importer tool to import a large number of tasks?
Import times may range from a few minutes to several hours depending on the size of the import.

You will receive an email notification once the import is complete.

Is there a limit to the number of tasks that can be imported at once?
There are no hard limits on the number of tasks that can be imported, but it is recommended limiting imports to 20K tasks per teamspace.

Do updates I make in my Asana account automatically get updated in Notion?
When you do database sync, yes. However, it’s a No, when you use the import feature. 

Conclusion

The integration between Notion and Asana offers users a powerful toolset to enhance collaboration and stay organized if you’re a user of both apps. 

By using this integration, you will be able to create Notion pages from Asana tasks, gain an overview of Asana links within Notion, and integrate Asana project information into Notion tables (dynamically with sync, or only once with import).