Asana Pulse

The Asana reporting revolution

Report on unreportable data and receive automatic actions to improve your account. Honestly, if you use Asana daily, this is the tool you have been missing! Check out our video tour.

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Asana improved with reporting inside Asana

Go beyond Project dashboard and Universal Reporting

We believe Asana built-in reporting capabilities are amazing, and we wanted to go one step further and report on more.

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50+

Data points collected

4

Scores computed

6

Possible actions assigned daily

Testimonials

A reporting ecosystem inside Asana

Asana Pulse = 4 products

To go beyond the existing reporting, we created 4 complementary products in one.

Heartbeat collects data on your account daily and builds reports automatically.

Prescriptions automatically assigns actions to fix situation and improve clarity of data.

Custom checkups will run task searches and compare the results with given thresholds, to detect data inconsistencies.

History allows you to analyse the trends and progress of various metrics over time.


Check out our video tour to discover the product or look at some screenshots below.

Asana Pulse Asana Pulse Asana Pulse

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Q&A

All you need to know about Asana Pulse

What is Pulse?

Pulse is a solution to improve the reporting capabilities of Asana, while staying in Asana itself.

How does Pulse access my Asana data?

We create a dedicated guest account and ask you to invite the account on teams/projects you wish to track, giving you the ability to fully decide what is tracked by Pulse or not.

How often does Pulse collect data?

Pulse runs all day every day, and collects each data point once a day.

What is a data point and how many are being collected?

Examples of data points include number of guests, goals, project templates, pinned comments, project with an outdated status update... In total, Pulse collects more than 50 data points every day.

Can I report on the evolution on data points?

With "History", you can build charts on the evolution of specific data points, for example the number of overdue tasks each day for the past 3 months.

What scores are being computed by Pulse?

Pulse scores member based on their profile completion, last activity and number of overdue tasks. Pulse also scores the entire account on 3 axes: clarity, best practices and feature used.

What is a prescription?

A prescription is an action assigned to the Pulse admin that will, when completed, improve the account quality, health and clarity. For example, fix a duplicate member, or archive a project that was supposed to be finished.

What is a custom checkup?

A custom checkup is a combination of search criteria and the definition of what is an acceptable result. Pulse will run all given searches and compare the number of found tasks against the given thresholds, to detect invalid checkups. For example, you can use it to detect incomplete tasks in a Done column, completed tasks without a value in a custom field... Pulse will create a Prescription for your admin if any invalid checkup is detected.

Can I customize the data points, scores and prescriptions?

Pulse is fully customizable, as long as the Asana API allows it. Reach out to us for details.

How is Pulse set up?

Pulse will automatically create a dedicated team and several projects within your Asana account. Our team then go on and create additional dashboards. The setup will take you about 5 minutes.

Where can I see the Pulse data and results?

Asana Pulse is entirely hosted and operated within your Asana account. A set of projects and reportings/dashboards will allow you to access Pulse data.

How Asana users are using Pulse?

Our clients use Asana Pulse to track the adoption of Asana, identify members to train, get notified about situations to fix, and improve their Asana usage overall.

How much does Pulse cost?

Pricing will be discussed during an intro call with our team. You can decide to only get Pulse to gather data once, or have Pulse gather data points each day.

How can I get Pulse or ask a question?

Reach out to bastien@ido-clarity.com for any question.

Who created Pulse?

Asana Pulse is a co-creation of two Asana Solutions Partners, iDO and Leverage.


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Specs

All data points and scores

Data points for Members

Duplicated Users > Number of duplicated users, based on their name

Users without profile picture > Number of users without a profile picture

Guests > Number of guests, users without an email address from the official domain(s)

Full Members > Number of full members, users with an email address from the official domain(s)

Users without a name > Number of users without a name

Last completed task > Date of their last completed task

Last known created story > Last created comment, like… in recent sample

Last created task >Date of their last created task

Tasks completed for others > Number of they completed without being the assignee

Overdue tasks > Number of overdue tasks assigned to them

Overdue tasks by 1-3-6 months > Number of tasks assigned to them and overdue by 1-3-6 months

Score > An individual score based on the other KPIs

Groups > Group members and guests to get consolidated analysis

Data points for Tasks

Recent tasks & subtasks > Created in the last 30 days

Recent crowded tasks > Created in the last 30 days, with more than 15 subtasks

Tasks with date range > Created in the last 30 days with a start date after a month ago

Overdue assigned tasks > Number of assigned overdue tasks, overall and by 1-3-6 months

Tasks completed for others > Number of tasks completed for others during the last 30 days

Deep subtasks > Subtasks that have at least 2 levels of parents

Multi-homed tasks > Created in the last 30 days

Data points for Comments

Liked comments > In a sample of recent tasks

Pinned comments > In a sample of recent tasks

Sticker comments > In a sample of recent tasks

Data points for Projects

Approvals > Number of approval tasks created in the last 30 days

Milestones > Number of milestone tasks created in the last 30 days

Projects with inner custom fields > Number of projects with custom fields at the task level

Archived projects > Number of archived projects in the entire account

Live projects > Number of live projects in the entire account

Projects with an icon > Number of projects with a specific icon in the entire account

Project templates > Number of project templates in the entire account

Projects with specific default view > Number of projects with a default view other than list in the entire account

Projects with a status > Number of projects with at least a status update in the entire account

Projects with an outdated status > Number of projects with an outdated status update in the entire account

Projects with dates > Number of projects with dates in the entire account

Projects with top-level custom fields > Number of projects with custom fields at the portfolio level, excluding the default Priority field created by Asana

Projects past due date > Number of projects past their due date and not archived-on hold-completed

Projects with notes > Number of projects with notes

Data points for Goals

Goals > Number of goals

Goals without owner > Number of goals with an owner

Goals without date > Number of goals with a due date

Scores

Clarity score > A score evaluating the level of clarity you benefit from. With clarity comes results and efficiency

Best practices score > A score based on best and bad practices. Bad practices could creep up the company, slow down everyone, create confusion…

Feature score > A score evaluating the coverage of features you use. Those features were created for a reason, and you should try to use them whenever possible. We are making sure to cover as many features as possible

Prescriptions

Incomplete goals > Goals without a date or an owner

Incomplete members > Members without a name or a profile picture

Duplicate members > Members with the same name

Overwhelmed members > Members with too many overdue tasks (excluding or including guests)

Projects with outdated status > Projects with no recent status update

Projects past due date > Projects past their due date

New users > Members or guests newly detected


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We are

iDO, the Asana Solutions Partner

We live and breathe Asana, and help our clients with passion.

Training sessions for beginners or advanced users.

Workshops to get the most out of Asana and migrate your workflows.

Custom dev to go beyond Asana capabilities with custom dashboards, tools and automations..


Contact us
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