We believe Asana built-in reporting capabilities are amazing, and we wanted to go one step further and report on more.
Data points collected
Possible actions assigned daily
I love Pulse. It fills in the critical gaps that I wish were included for Asana admins natively that are just plain missing in Asana. Getting the teams trained on Asana is one thing, but, supporting ongoing compliance and Asana best practices is quite another.
It's such a relief every time a receive a Pulse "Prescription" — having a bot that reaches out to me with action items and suggestions with easy, queued up instructions for what to do — it makes my job worlds easier. Big fan!
Asana Is the beating heart of our law firm. Asana Pulse serves as a constant reminder to keep my Asana in good health, and alerts me of potential problems, like users with piles of overdue tasks. I especially appreciate how the "prescriptions" provide explanations of how to fix the issues, and, often, hyperlinks to the relevant task/project.
Bastien and his team are very responsive and continue to build Pulse. I look forward to great things from this product as it continues to evolve.
To go beyond the existing reporting, we created 4 complementary products in one.
Heartbeat collects data on your account daily and builds reports automatically.
Prescriptions automatically assigns actions to fix situation and improve clarity of data.
Custom checkups will run task searches and compare the results with given thresholds, to detect data inconsistencies.
History allows you to analyse the trends and progress of various metrics over time.
Check out our video tour to discover the product or look at some screenshots below.
What is Pulse?
Pulse is a solution to improve the reporting capabilities of Asana, while staying in Asana itself.
How does Pulse access my Asana data?
We create a dedicated guest account and ask you to invite the account on teams/projects you wish to track, giving you the ability to fully decide what is tracked by Pulse or not.
How often does Pulse collect data?
Pulse runs all day every day, and collects each data point once a day.
What is a data point and how many are being collected?
Examples of data points include number of guests, goals, project templates, pinned comments, project with an outdated status update... In total, Pulse collects more than 50 data points every day.
Can I report on the evolution on data points?
With "History", you can build charts on the evolution of specific data points, for example the number of overdue tasks each day for the past 3 months.
What scores are being computed by Pulse?
Pulse scores member based on their profile completion, last activity and number of overdue tasks. Pulse also scores the entire account on 3 axes: clarity, best practices and feature used.
What is a prescription?
A prescription is an action assigned to the Pulse admin that will, when completed, improve the account quality, health and clarity. For example, fix a duplicate member, or archive a project that was supposed to be finished.
What is a custom checkup?
A custom checkup is a combination of search criteria and the definition of what is an acceptable result. Pulse will run all given searches and compare the number of found tasks against the given thresholds, to detect invalid checkups. For example, you can use it to detect incomplete tasks in a Done column, completed tasks without a value in a custom field... Pulse will create a Prescription for your admin if any invalid checkup is detected.
Can I customize the data points, scores and prescriptions?
Pulse is fully customizable, as long as the Asana API allows it. Reach out to us for details.
How is Pulse set up?
Pulse will automatically create a dedicated team and several projects within your Asana account. Our team then go on and create additional dashboards. The setup will take you about 5 minutes.
Where can I see the Pulse data and results?
Asana Pulse is entirely hosted and operated within your Asana account. A set of projects and reportings/dashboards will allow you to access Pulse data.
How Asana users are using Pulse?
Our clients use Asana Pulse to track the adoption of Asana, identify members to train, get notified about situations to fix, and improve their Asana usage overall.
How much does Pulse cost?
Pricing will be discussed during an intro call with our team. You can decide to only get Pulse to gather data once, or have Pulse gather data points each day.
How can I get Pulse or ask a question?
Reach out to firstname.lastname@example.org for any question.
Who created Pulse?
Asana Pulse is a co-creation of two Asana Solutions Partners, iDO and Leverage.
Data points for Members
Duplicated Users > Number of duplicated users, based on their name
Users without profile picture > Number of users without a profile picture
Guests > Number of guests, users without an email address from the official domain(s)
Full Members > Number of full members, users with an email address from the official domain(s)
Users without a name > Number of users without a name
Last completed task > Date of their last completed task
Last known created story > Last created comment, like… in recent sample
Last created task >Date of their last created task
Tasks completed for others > Number of they completed without being the assignee
Overdue tasks > Number of overdue tasks assigned to them
Overdue tasks by 1-3-6 months > Number of tasks assigned to them and overdue by 1-3-6 months
Score > An individual score based on the other KPIs
Groups > Group members and guests to get consolidated analysis
Data points for Tasks
Recent tasks & subtasks > Created in the last 30 days
Recent crowded tasks > Created in the last 30 days, with more than 15 subtasks
Tasks with date range > Created in the last 30 days with a start date after a month ago
Overdue assigned tasks > Number of assigned overdue tasks, overall and by 1-3-6 months
Tasks completed for others > Number of tasks completed for others during the last 30 days
Deep subtasks > Subtasks that have at least 2 levels of parents
Multi-homed tasks > Created in the last 30 days
Data points for Comments
Liked comments > In a sample of recent tasks
Pinned comments > In a sample of recent tasks
Sticker comments > In a sample of recent tasks
Data points for Projects
Approvals > Number of approval tasks created in the last 30 days
Milestones > Number of milestone tasks created in the last 30 days
Projects with inner custom fields > Number of projects with custom fields at the task level
Archived projects > Number of archived projects in the entire account
Live projects > Number of live projects in the entire account
Projects with an icon > Number of projects with a specific icon in the entire account
Project templates > Number of project templates in the entire account
Projects with specific default view > Number of projects with a default view other than list in the entire account
Projects with a status > Number of projects with at least a status update in the entire account
Projects with an outdated status > Number of projects with an outdated status update in the entire account
Projects with dates > Number of projects with dates in the entire account
Projects with top-level custom fields > Number of projects with custom fields at the portfolio level, excluding the default Priority field created by Asana
Projects past due date > Number of projects past their due date and not archived-on hold-completed
Projects with notes > Number of projects with notes
Data points for Goals
Goals > Number of goals
Goals without owner > Number of goals with an owner
Goals without date > Number of goals with a due date
Clarity score > A score evaluating the level of clarity you benefit from. With clarity comes results and efficiency
Best practices score > A score based on best and bad practices. Bad practices could creep up the company, slow down everyone, create confusion…
Feature score > A score evaluating the coverage of features you use. Those features were created for a reason, and you should try to use them whenever possible. We are making sure to cover as many features as possible
Incomplete goals > Goals without a date or an owner
Incomplete members > Members without a name or a profile picture
Duplicate members > Members with the same name
Overwhelmed members > Members with too many overdue tasks (excluding or including guests)
Projects with outdated status > Projects with no recent status update
Projects past due date > Projects past their due date
New users > Members or guests newly detected
We live and breathe Asana, and help our clients with passion.
Training sessions for beginners or advanced users.
Workshops to get the most out of Asana and migrate your workflows.
Custom dev to go beyond Asana capabilities with custom dashboards, tools and automations..